Official Notices & Meeting Records

• 1: Monthly Save BBCL Meeting – Second Saturday at 9:00 PM IST
• 2: Online Community Meeting – 10 January 2026, 9:00 PM IST
• 3: Online Community Meeting – 23 December 2025, 9:00 PM IST
• 4: Online Community Meeting – 16 December 2025, 9:00 PM IST

1 - Monthly Save BBCL Meeting – Second Saturday at 9:00 PM IST

We will now host a monthly 30-minute Zoom meeting on the second Saturday of every month at 9 PM IST. This session is open to all BBCL plot holders and will include:

• ✅ Monthly progress updates
• ✅ Clarification of important points
• ✅ Q&A session with plot holders
• ✅ Sharing important notices and actions

These meetings are part of our Save Baruipur Bloomfield City community initiative. To ensure transparency, the entire session will be recorded and later uploaded to YouTube, so everyone can view it anytime.

🟦 How to Join the Meeting

Please visit this website’s Links section before the meeting. Click the “Join Meeting” button to enter directly.

You can join using:

• 🌐 Your Browser (Chrome recommended) — no app needed
• 📱 Zoom Mobile App — recommended for stable audio/video

For instructions from Zoom:

👉 How to Join:

https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0060732

🟦 Important Note on Meeting Controls

To ensure a smooth, disturbance-free session for all 632+ plot holders, we will:

• Mute everyone by default
• Disable participant video
• Allow speaking only through Raise-Hand → Host permission
• Manage screen sharing centrally

This helps avoid chaos, cross-talk, background noise, and makes the meeting easy for all ages to follow.

🟦 Zoom Free Plan (Temporary)

At this early stage, we will use the free Zoom plan, which allows 40-minute sessions. Most meetings will last 30 minutes, so this is manageable.

Once the community agrees, we will collectively upgrade to a paid Zoom plan for longer, more flexible sessions.

🟦 What Plot Holders Should Do (Simple Workflow)

• 1️⃣ Before the scheduled Saturday 9 PM meeting → Visit this website’s Links page
• 2️⃣ Click Join Monthly Meeting
• 3️⃣ When Zoom opens → Enter your Name + Plot Number
• 4️⃣ Keep Mic & Camera OFF (default controlled by host)
• 5️⃣ Listen to updates
• 6️⃣ If you have a question → Use Raise Hand
• 7️⃣ Wait for the host to allow you to speak
• 8️⃣ After speaking → Host will mute you again
• 9️⃣ Watch meeting recording later on YouTube if you missed anything

🟦 Why Zoom?

After testing Google Meet, Jitsi, and Zoom, we selected Zoom because:

• ✔ Best host controls
• ✔ Strong moderation features
• ✔ Easy for senior citizens
• ✔ Works smoothly on mobile
• ✔ Excellent audio clarity
• ✔ Can record easily

Only limitation: 40-minute cap on free version — acceptable for now.

🟦 Commitment to Transparency

• All meetings recorded
• Videos uploaded to YouTube
• Notes shared on website
• Meeting link always available from one central page
• Open access for every plot holder

This ensures no hidden decisions and full visibility of all discussions.

🟦 1. MEETING RULES BANNER

🟩 Save BBCL Monthly Meeting Rules

To keep the discussion smooth, respectful, and productive for all 632+ plot holders:

🔇 1. Microphones Stay OFF

All participants remain muted by default to avoid background noise. The host will unmute you only when it is your turn to speak.

✋ 2. Use “Raise Hand” for Questions

Please use the Raise Hand button in Zoom if you want to speak. The host will call your name in order. Some browsers may not support it, so instead use the Zoom App.

🎥 3. Cameras OFF for Everyone

Video remains disabled for all participants to keep the meeting stable and reduce distractions.

🖥️ 4. No Screen Sharing

Only the host can share the screen for presentations and updates.

💬 5. Use Chat for Simple Questions

You may type short questions in the chat. Detailed questions will be addressed live or after the meeting.

⏱ 6. Stay Within Time

Each speaker will get limited time so everyone gets a chance.

📌 7. Stay Respectful & Focused

Comments must remain related to BBCL project issues. Any offensive or distracting behavior may lead to removal.

🎥 8. Meeting Will Be Recorded

For transparency, the entire meeting is recorded and uploaded to YouTube for all plot holders.

🔗 9. Always Join Through Our Website Link

Please join the meeting every month through the Links page on our official campaign website.

🤝 Thank You for Helping Keep the Meeting Smooth!

Together we can Save BBCL—calmly, clearly, and united.

🟦 2. ZOOM ETIQUETTE

🟦 Save BBCL – Zoom Etiquette for Plot Holders

(Please follow these simple steps for a smooth meeting experience)

1️⃣ Join 5 Minutes Early

This helps us start on time and ensures you can hear clearly.

2️⃣ Enter Your Name + Plot Number

Example: Ritu Sarkar – B117 This helps us identify speakers and questions.

3️⃣ Keep Mic & Camera Off

Your mic and camera are OFF by default. Turn ON only when the host allows.

4️⃣ Use “Raise Hand” Before Speaking

Do not interrupt. The host will invite you when it’s your turn.

5️⃣ Keep Questions Short & Clear

We have limited time (30 minutes). The shorter the questions, the more people can participate.

6️⃣ Follow Host Instructions

The host controls audio, video, speaking order, and flow of the meeting. Please cooperate.

7️⃣ Use Chat for Basic Questions

Type brief questions in chat if you don’t need to speak.

8️⃣ No Personal Attacks or Arguments

Stay respectful. Focus on project-related issues only.

9️⃣ Watch Recording on YouTube If You Miss Anything

All meetings are recorded for transparency. You can revisit important points anytime.

Thank you for maintaining discipline and unity. Together, we will Save Baruipur Bloomfield City.

2 - Online Community Meeting – 10 January 2026, 9:00 PM IST

Online Community Meeting Agenda

Date & Time: Saturday, 10 January 2026, 9:00 PM IST

Purpose of the Meeting

This online meeting is being organised to help plot holders stay informed, aligned, and involved in key community matters. The focus is on sharing updates, seeking clarity on pending issues, and discussing practical next steps in a calm and collective manner.

Approval of Minutes of the Previous Meeting (MoM)

This agenda item is to formally review and approve the Minutes of the last meeting. Read Last MOM

• What this is: A confirmation that the written record of the previous meeting accurately reflects what was discussed.
• Why now: Approval ensures continuity and avoids confusion before moving to new topics.
• Expected outcome: Agreement on the MoM or noting any required corrections.

Discussion on Initial Land Development Investment Model

(Developer Model vs Contractor Model)

This agenda item is to discuss the possible approaches for initiating land development work and the associated investment structure.

• What this is: A discussion on whether initial land development should be executed through a developer-led model or a contractor-based model.
• Why now: Early clarity on the development approach is essential before financial planning and execution can begin.
• Expected outcome: Collective understanding of both models and a community-level conclusion on which approach to adopt.

Update on Share Issuance Status

This item is to discuss the current status of share issuance.

• What this is: An update on whether share issuance has been completed, initiated, or is under consideration.
• Why now: Many plot holders are seeking clarity on ownership structure and formal alignment.
• Expected outcome: Clear understanding of the current position and any next steps.

Update on Progress Since the August 2025 General Meeting

This agenda item focuses on understanding what has been achieved since the last General Meeting held in August 2025.

• What this is: A summary of actions, developments, or progress made after the last General Meeting.
• Why now: It helps plot holders assess movement on agreed points and remain informed.
• Expected outcome: Shared understanding of progress, pending items, and overall direction.

Discussion on Filling Vacant Governance Positions

This item is to discuss the current status of vacant positions within the project’s governance structure.

• What this is: An open discussion on unfilled governance roles.
• Why now: Proper governance requires adequate representation and functional role coverage.
• Expected outcome: Clarity on whether steps are being considered to address vacancies and how.

Discussion on Old Furniture from Sampark Office

This item is to inform and discuss the status of old furniture collected from the Sampark office.

• What this is: Information about partially damaged furniture currently stored at the premises of Mr. Manoj Singh, without any rental being paid.
• Why now: The items have been lying unused for a long time, and the space owner has requested that the items be cleared.
• Expected outcome:
  • Whether any usable items can be identified for a proposed office setup
  • Agreement on disposing of remaining items through a local vendor at a reasonable value

Picnic 2026 – Initial Discussion and Planning

This agenda item is for an early discussion on a possible community picnic in 2026.

• What this is: A preliminary conversation about organising a social gathering for plot holders.
• Why now: Early discussion helps gauge interest and feasibility.
• Expected outcome: Initial ideas, interest levels, and possible volunteers.

Agreement on Short-Term Action Plan Before Next Meeting

This agenda item is to collectively decide on small, achievable actions to be completed before the next scheduled meeting.

• What this is: Identification of limited, practical tasks that can be reasonably completed in the short term.
• Why now: Small, focused actions help maintain momentum and avoid delays between meetings.
• Expected outcome: Clear agreement on a short list of actions to be taken before the next meeting and clarity on follow-up.

Closing Note

All plot holders are encouraged to participate constructively and share their views calmly. Collective discussion and mutual understanding are essential for moving forward together as a community.

Minutes of Meeting

Meeting Title

BBCL Online Community Meeting

Date and Time

10 January 2026, 09:00 PM IST

Platform

Zoom (online)

Participants

• Ritu Sharmistha
• Sanjoy Roy
• Dr Ananda Sagar
• Tapan Mistry
• Ajay Kumar Rathi
• Abhijit Paul
• Abhisek pal
• Imran Asad
• Madusudan Mandal
• Partha Brahma
• Salik hamid
• Soumitra
• Subhash Chandra dey
• Koushik Bhattacharya
• Manoj choudhary
• Kuntal Kumar Mahapatra
• Debdutta Raha
• Molina Jha
• Atashi Maiti
• Sidhartha Roy
• Vikramaditya
• Dipak Kumar Basak
• Pankaj Misra
• Kalpana Chordhury
• Ranjan

Agenda

• Approval of Minutes of the Previous Meeting (MoM)
• Discussion on land development approach (developer model vs contractor/consultant model)
• Status of data and documents to be collected from Mr. Jain’s office
• Funding readiness and preparedness of plot holders
• Governance, communication, and leadership concerns
• Way forward and immediate next steps

Agenda-wise Discussion Summary

Approval of Minutes of the Previous Meeting (MoM)

The MoM of the previous meeting was referenced as having been shared earlier. Members were invited to raise objections, if any. No specific objections were raised during the discussion.

Outcome: No objection raised; MoM considered approved.

Discussion on Land Development Model (Developer vs Contractor/Consultant)

Multiple participants shared views on the preferred development model.

• One participant expressed support for a contractor/consultant-led model, citing concerns about profit margins, accountability, and risk concentration in a developer-led model.
• Another participant indicated acceptance of the proposed model shared earlier, emphasizing the need for timely execution given NCLT timelines.
• Time constraints under the NCLT process were highlighted, with limited scope to explore multiple developer options.
• Concerns were raised about the large number of plot holders with varying payment and registration statuses and the need for readiness to respond quickly to future payment demands.

Outcome: Discussion held; no final decision taken.

Funding Readiness and Plot Holder Preparedness

Participants emphasized the importance of financial preparedness among plot holders.

• Members were advised to keep funds ready to meet future development-related demands within short notice.
• It was stated that prolonged discussions without execution could further delay progress and increase costs.

Outcome: No decision taken.

Governance, Communication, and Leadership Concerns

Concerns were raised regarding governance structure, responsiveness, and communication.

• Some participants expressed dissatisfaction with past processes, including representation during the NCLT process and the formation of leadership bodies.
• Issues of transparency, communication gaps, and lack of responsiveness from certain stakeholders were highlighted.
• Some members expressed the view that the existing Board of Directors has not been able to demonstrate measurable progress following the NCLT order dated 02.08.2023 and has not been providing regular updates or responses to plot holders.
• Based on this, some participants were of the opinion that reconstitution of the Board of Directors should be considered so that active leadership and effective coordination can be ensured.
• Clarification was provided that the SPV/company structure carries responsibility and that initial signatories do not hold special legal rights beyond shareholding.
• Suggestions were made to formally communicate with concerned parties and set timelines for responses.
• It was decided that members of the community will personally write to each of the five Directors, requesting them to meet with the plot holders and provide an update on actions taken after the NCLT order dated 02.08.2023 and after the last General Meeting held in August 2025.

Outcome: Decision recorded to initiate direct communication with all five Directors seeking updates and engagement.

Status of Data Collection from Mr. Jain’s Office

An update was provided regarding the collection of data and documents from Mr. Jain’s office.

• The assigned member informed the group that due to personal commitments, the task could not be completed yet.
• A commitment was reiterated to follow up with Mr. Jain in the coming week to attempt to collect the requested information.

Outcome: Task pending; follow-up planned.

Decisions Taken

• Approval of the previous meeting’s MoM (no objections raised).
• No other decisions taken.

Action Items

• Assigned member to follow up with Mr. Jain’s office to collect requested data and documents (timeline: following week).

Way Forward / Next Steps

• Follow up on data collection from Mr. Jain’s office.
• Continue discussion on development model in subsequent meetings.
• Explore formal communication mechanisms to address governance and coordination concerns.
• Identify and prioritize short-term actions to be completed before the next meeting.

Next Meeting

Date: Saturday 14-Feb-2026 9 PM IST

Remarks

This Minutes of Meeting (MoM) has been prepared based on the meeting recording using automated transcription tools and subsequently reviewed for clarity and accuracy. The MoM is issued as a draft and will be placed for confirmation and approval in the next meeting, including incorporation of any modification or correction requests from members.

Meeting Video

Watch the full meeting video in YouTube

3 - Online Community Meeting – 23 December 2025, 9:00 PM IST

Community Meeting Agenda – Purpose & Context

This meeting is being held to help community members clearly understand the current situation, review shared information, and decide on practical next steps together. The focus is on clarity, preparedness, and small but meaningful actions that can move work forward in a transparent and collective way.

Agenda Items

Last MoM (Minutes of Meeting)

What this topic is:
This item is about reviewing, confirming, and approving the Minutes of Meeting (MoM) from the last community meeting. The MoM is the written record of what was discussed and agreed upon earlier. The link to the last MoM is shared so everyone can read it beforehand.

Why it needs discussion:
If the previous MoM is not confirmed, there can be confusion later about what was actually agreed. Approval ensures that all members have a common understanding of past discussions and decisions.

Expected outcome:
The meeting should aim to confirm whether the MoM accurately reflects the last meeting. If there are corrections, they should be noted clearly so the record can be finalized.

Read Last MoM Here

Owner & Land Data

What this topic is:
This agenda point focuses on the need to collect and organise complete data about plot owners, payments, and land status. This includes who the plot holders are, how much has been paid, what remains unpaid, which land is registered, and which land is still pending registration.

Why it needs discussion:
Without reliable data, it is not possible to plan development, work with contractors, or decide on phased progress. Land parcels are not all in one place, so identifying areas with maximum completed purchase is important before any development can begin.

Expected outcome:
The discussion should aim to agree on the importance of collecting this data and outline how the community can take responsibility for having accurate, usable information instead of depending only on outside parties.

Document Storage

What this topic is:
This item is about where and how important physical documents and records should be stored. At present, most documents are held elsewhere, and the community does not have direct access to them.

Why it needs discussion:
Without a secure and accessible place to keep documents, the community cannot review records when needed. For a large project, it is reasonable to have a dedicated space, either through volunteer support or a rented location.

Expected outcome:
The meeting should aim to explore practical options for document storage and agree on whether a volunteer space or a small rented facility is more suitable.

Legal Compliance

What this topic is:
This agenda point is about reviewing legal and financial documents related to NCLT proceedings, the limited company, and any associations involved.

Why it needs discussion:
Understanding these documents helps the community know where it stands legally and financially. Without review, important gaps or issues may go unnoticed.

Expected outcome:
The goal is to agree on the need for a clear review process and identify what reports or documents should be checked first for better clarity.

Next Action (One-Week Plan)

What this topic is:
This item focuses on deciding what small, realistic actions can be taken in the next one week before the next Tuesday meeting.

Why it needs discussion:
Large goals can feel overwhelming, especially in uncertain situations. Small, time-bound actions help maintain momentum and confidence.

Expected outcome:
The meeting should aim to identify a few simple, actionable steps that can be realistically completed within one week and reviewed in the next meeting.

Closing Note

All participants are encouraged to listen carefully, share views respectfully, and focus on understanding the issues rather than assigning blame. Constructive participation and clarity-driven discussion will help the community move forward together.

Minutes of Meeting (MoM)

Meeting Title

Save Baruipur Bloomfield City (BBCL) – Weekly Community Meeting

Date and Time

Date: 23 December 2025 Time: 9 PM IST

Platform

Online meeting (Zoom)

Participants

• Amitabha Mandal
• Dr Ananda Sagar
• Tapan Misry
• Ujjal Kumar Datta
• Sanjoy Roy
• Ritu Sharmistha
• Subhash Chandra Dey
• Totan Sarkar
• Vaskar Basu
• Ranjan Chowdhury
• Pankaj Misra
• Mrinmoy Das
• Nicky Singh
• Siddartha Roy Chowdhury
• Ritabrata
• Manas Gharai
• Mukesh Roy
• Madusudan Mandal
• Jyotirmoy Naskar
• S Kumarjit Singh
• Sikha Nath
• Subhash Chandra Bhadra
• Dinabandhu Mandal

Agenda

1. Review and confirmation of Minutes of Meeting (MoM) from the previous meeting
2. Importance of regular meetings and participation of core committee and directors
3. Organizational infrastructure required to move the project forward
4. Update on communication with directors
5. Discussion on development approach and engagement with experienced members
6. Availability, collection, and storage of project records
7. Preconditions before entering into any agreement with third parties
8. Open floor for comments from plot holders

Agenda-wise Key Discussion Points

1. Review of Previous Meeting MoM

• The meeting began with a proposal to review the MoM of the last meeting.
• Participants were asked to raise any concerns or corrections.
• No specific objections or changes were raised during the discussion.

2. Regular Meetings and Participation

• Members emphasized the importance of regular weekly meetings for open discussion and coordination.
• It was stated that meaningful progress requires active participation from core committee members and directors.
• The authority granted to plot holders under the CIRP/NCLT process was noted as the basis for these discussions.

3. Organizational Infrastructure Requirements

• A participant outlined basic organizational needs, including:
  • Registration and annual renewal of an association
  • Conducting Annual General Body Meetings
  • Issuing formal notices to members
  • Formation and approval of an executive committee
  • Appointment of an auditor
  • Submission of annual reports and audited accounts
  • Maintenance of a bank account, PAN, and statutory filings
  • Preparation and circulation of Minutes of Meetings
• The need for an office setup with limited staff support was discussed to manage routine administrative work.

4. Update on Communication with Directors

• It was shared that emails were sent inviting all directors to attend the meeting.
• One director responded stating inability to attend due to being outside India.
• No responses were received from other directors.

5. Development Approach and Inclusion of Experienced Members

• Participants reiterated that the original submission to NCLT committed plot holders to develop the project themselves.
• The importance of engaging experienced past contributors (“old guard”) along with current active members was emphasized.
• Speakers highlighted the need for consensus-based decisions and avoidance of confrontation or misinformation.
• It was stated that constructive criticism raised earlier was not personal and intended to encourage participation.

6. Collection and Storage of Project Records

• Members discussed the lack of access to complete project records, including land records, registrations, and payment details.
• It was noted that records are currently held at another office, and the absence of a physical office has delayed access.
• Two interim options were discussed:
  • A member volunteering space to temporarily store records with safeguards
  • Renting a small space at minimal cost for record storage
• The importance of keeping sensitive documents secure was highlighted.
• Digitization of records was mentioned as a future need.

7. Preconditions Before Any Agreement

• It was emphasized that before entering into any agreement with third parties, clarity is required on:
  • Amounts collectable from plot holders with pending payments
  • Status of land ownership and registrations
  • Authorization from registered plot holders
• Members stated that without complete and accurate records, no agreement can be finalized.

8. Open Floor and Member Inputs

• A representative of a plot holder expressed encouragement about the meetings and supported efforts to bring all stakeholders together.
• Participants reiterated support for collective action and continued dialogue.
• Some members faced connectivity issues and could not fully participate.

Decisions Taken

1. The Minutes of Meeting (MoM) from the previous meeting were approved without any objections.

2. It was agreed that efforts will be made to engage Directors and senior/experienced members (“old guards”) and encourage their active participation in ongoing discussions.

3. It was agreed that, for the time being, all sensitive original project records will continue to be kept at Mr. Jain’s office until a dedicated and secure storage location is arranged.

4. The group agreed to initiate the collection of photocopies of all available physical records, without moving or disturbing the original documents.

5. It was agreed that Dr. Anand Sagar will take the initiative to obtain available digital data from Mr. Jain and share it with the team for review.

6. It was agreed that informal, explanatory articles will be shared with plot holders to compare the developer-led model and contractor-led model, to improve general understanding.

Action Items

To Be Completed Before the Next Meeting

1. Engagement with Directors and Senior Members

   • Follow up with Directors and senior/experienced members to invite and encourage active participation.
   • Responsible: Meeting organizers / core group (names not specified)

2. Status of Record Storage

   • Confirm continued safe custody of original records at Mr. Jain’s office and note any access constraints.
   • Responsible: Core group (names not specified)

3. Photocopying of Physical Records

   • Identify the list of available physical records and initiate photocopying without relocating originals.
   • Responsible: Volunteers / core group (names not specified)

4. Collection of Digital Records

   • Coordinate with Mr. Jain to obtain available digital records and circulate them among the team.
   • Responsible: Dr. Anand Sagar

5. Preparation and Sharing of Informal Articles

   • Prepare and circulate simple, non-technical articles explaining and comparing the developer model and contractor model for plot holders.
   • Responsible: Ritu Sharmistha

Way Forward / Next Steps

• Formally confirm the previous meeting’s MoM once any pending comments are received.
• Continue discussions on record management and organizational setup in upcoming meetings.
• Work toward improved participation from core committee members and directors.
• Focus on information gathering before considering any development or third-party agreements.

Next Meeting

Date: Saturday 10-Jan-2026 9 PM IST

Note: Due to year-end celebrations, the meeting scheduled for next week will be skipped. The next meeting will be scheduled on a Saturday, as requested by several plot holders. The final date will be discussed and confirmed separately.

Remarks

This Minutes of Meeting (MoM) has been prepared based on the meeting recording using automated transcription tools and subsequently reviewed for clarity and accuracy. The MoM is issued as a draft and will be placed for confirmation and approval in the next meeting, including incorporation of any modification or correction requests from members.

Meeting Video

Watch the full meeting video in YouTube

4 - Online Community Meeting – 16 December 2025, 9:00 PM IST

Not Against Anyone — For Everyone

This initiative is not targeted against any existing team or individual. It is a constructive step to complement existing efforts and ensure that all plot holders have a voice in shaping the way forward.

Breaking the Deadlock

For a long time, BBCL has remained in a state of uncertainty due to lack of movement. This meeting is meant to break that deadlock, not by blaming the past, but by focusing on what can be done next.

Focus on the Future, Not Past Failures

Participants are requested to:

• Avoid revisiting past disputes or failures
• Focus on future-oriented solutions
• Discuss what actions are possible now
• Suggest practical steps to overcome earlier mistakes

The goal is progress — not fault-finding.

What Will Be Discussed

During the meeting:

• Plot holders will be invited to briefly introduce themselves and mention their plot numbers

• Participants may share:

  • Possible solutions
  • Their views on future development
  • Whether they are willing to invest further
  • What they consider a reasonable level of new investment

Speaking Opportunity & Meeting Discipline

Due to time limits, everyone may not get a chance to speak in one meeting. Those who cannot speak will be prioritised in subsequent meetings.

To ensure fairness and clarity:

• The meeting will follow a strict host-controlled format
• Only one speaker at a time will be allowed
• Participants are requested to prepare concise questions or suggestions
• Each speaker may get a limited time, so that others are also heard

These controls are necessary to avoid chaos, cross-talk, or confusion, and to make the meeting effective for all age groups.

Online Meeting Best Practices (For All Participants)

• Join the meeting on time
• Keep microphone muted unless permitted
• Prepare your points in advance
• Be respectful of differing opinions
• Stay focused on BBCL-related solutions

For details instructions read this

How to Join

The meeting link will be available on the Links page of our campaign website: 🔗 link page

A Collective Responsibility

BBCL belongs to its plot holders. Progress is possible only when ideas, responsibility, and participation are shared.

This meeting is an opportunity to listen, contribute, and move forward together.

We look forward to your participation.

Minutes of Meeting

Meeting Title

BBCL Community Discussion on Transparency, Governance, and Development Model

Date: 16-Dec-2025

Time: 9PM IST

Platform: Zoom

Facilitator: Sanjoy Roy

Participants

Total Participants: 30 (including the following attendees)

• Dr. Anand Sagar
• Amitabh Mandal
• Tapan Misry
• Sanjoy Roy
• Sharmistha Sarkar
• Ajay Kumar Rathi
• Harmeet Singh
• Abhijit Pal
• Ujjal Datta
• Rajendra
• Totan Sarkar
• Moli Jha
• Dinabandhu Mandal
• Biswadeep Banerjee
• Subhash
• Partha Pratim Sengupta
• Manas Gharai
• S. K. Sinha
• Siddhartha Roy

(Other participants attended but may not have been individually recorded.)

Agenda

1. Purpose and principles of the BBCL discussion platform
2. Background work required before development
3. Governance and legal compliance status
4. Update on meeting with Mr. Kamal Jain
5. Discussion on development model and proposal by Mr. Arun Kedia
6. Way forward and continuation of discussion

Agenda 1: Purpose of the Platform

Discussion

• The platform has been created to enable transparent, open communication among all plot holders.
• Decisions should reflect majority opinion, with clarity on who supports or opposes each decision.
• The platform is provided free of cost to facilitate collective decision-making.

Decision

✔ The platform will be used for open discussion and transparent majority-based decision-making.

Agenda 2: Background Work Before Development

Discussion

• It was highlighted that significant pre-development groundwork is pending.

• Two major areas were identified:

  1. Compliance with NCLT requirements, as documented in the July MoM prepared earlier.

  2. Formation and proper functioning of a registered association, including:

     • Registration of the association
     • Regular meetings and documented minutes
     • Opening a bank account and obtaining PAN
     • Conducting General Body Meetings
     • Periodic election of committee members (not exceeding three continuous years)

• It was emphasized that a project of this scale requires an independent office, not operating from an individual’s premises.

Recommendation

➤ Complete legal, regulatory, and organizational groundwork before appointing contractors or starting physical development.

Agenda 3: Governance and Administrative Requirements

Discussion

• Concerns were raised about dormant bank accounts and incomplete statutory filings.

• Need for proper accounting, IT returns, and operational structure was emphasized.

• Requirement for funds to cover:

  • Office rent
  • Administrative staff
  • Compliance activities

Suggestion

• Hire legal and accounting professionals for a limited duration to regularize compliance matters.

Agenda 4: Update on Meeting with Mr. Kamal Jain

Discussion

• A group of around 12 members met Mr. Kamal Jain to discuss the development proposal.
• Members requested that the project be developed as a unified group, avoiding internal divisions.
• It was conveyed that over multiple meetings, an increasing number of plot holders appear agreeable to a common development approach.
• Mr. Jain indicated neutrality and stated that plot holders should take an independent collective decision.

Information Update

• No objection was raised by Mr. Jain regarding discussions or timelines mentioned.

Agenda 5: Development Model and Proposal by Mr. Arun Kedia

Discussion

• The proposal by Mr. Arun Kedia was discussed as a consultancy-based, phased model, where fees are linked to actual work done.

• It was emphasized that:

  • Consultancy fees are proportional to work value.
  • All groundwork, including legal and development preparation, would be handled systematically.

• Members noted that no alternative formal proposals are currently on the table.

• Some members requested that the full written proposal be shared with all plot holders for independent review.

Recommendation

➤ Circulate Mr. Arun Kedia’s complete proposal to all members for transparency and informed discussion.

Agenda 6: Way Forward

Discussion

• The meeting time was limited due to the use of a free Zoom account.
• Several members indicated the need for continued discussion and broader participation.
• It was agreed that voices of long-standing members should be heard before concluding discussions.

Decision

✔ The meeting will be continued in the next session at the same time.

Action Items

Next Meeting

• Date & Time: Tuesday 23-Dec-2025 9PM IST
• Mode: Zoom

Remarks

This Minutes of Meeting (MoM) has been prepared based on the meeting recording using automated transcription tools and subsequently reviewed for clarity and accuracy. The MoM is issued as a draft and will be placed for confirmation and approval in the next meeting, including incorporation of any modification or correction requests from members.

Meeting Video

Watch the full meeting video in YouTube