Online Community Meeting – 23 December 2025, 9:00 PM IST

This community meeting is being held to review the previous meeting record, understand the current status of owner, land, and document data, and discuss practical steps needed to move forward. The focus will be on clarity, preparation, and small actionable decisions that can be taken collectively before the next meeting. All participants are encouraged to join, stay informed, and contribute constructively.

👉 Save Baruipur Bloomfield City: A Call to Action for All Plot Holders

Community Meeting Agenda – Purpose & Context

This meeting is being held to help community members clearly understand the current situation, review shared information, and decide on practical next steps together. The focus is on clarity, preparedness, and small but meaningful actions that can move work forward in a transparent and collective way.

Agenda Items

Last MoM (Minutes of Meeting)

What this topic is:
This item is about reviewing, confirming, and approving the Minutes of Meeting (MoM) from the last community meeting. The MoM is the written record of what was discussed and agreed upon earlier. The link to the last MoM is shared so everyone can read it beforehand.

Why it needs discussion:
If the previous MoM is not confirmed, there can be confusion later about what was actually agreed. Approval ensures that all members have a common understanding of past discussions and decisions.

Expected outcome:
The meeting should aim to confirm whether the MoM accurately reflects the last meeting. If there are corrections, they should be noted clearly so the record can be finalized.

Read Last MoM Here

Owner & Land Data

What this topic is:
This agenda point focuses on the need to collect and organise complete data about plot owners, payments, and land status. This includes who the plot holders are, how much has been paid, what remains unpaid, which land is registered, and which land is still pending registration.

Why it needs discussion:
Without reliable data, it is not possible to plan development, work with contractors, or decide on phased progress. Land parcels are not all in one place, so identifying areas with maximum completed purchase is important before any development can begin.

Expected outcome:
The discussion should aim to agree on the importance of collecting this data and outline how the community can take responsibility for having accurate, usable information instead of depending only on outside parties.

Document Storage

What this topic is:
This item is about where and how important physical documents and records should be stored. At present, most documents are held elsewhere, and the community does not have direct access to them.

Why it needs discussion:
Without a secure and accessible place to keep documents, the community cannot review records when needed. For a large project, it is reasonable to have a dedicated space, either through volunteer support or a rented location.

Expected outcome:
The meeting should aim to explore practical options for document storage and agree on whether a volunteer space or a small rented facility is more suitable.

What this topic is:
This agenda point is about reviewing legal and financial documents related to NCLT proceedings, the limited company, and any associations involved.

Why it needs discussion:
Understanding these documents helps the community know where it stands legally and financially. Without review, important gaps or issues may go unnoticed.

Expected outcome:
The goal is to agree on the need for a clear review process and identify what reports or documents should be checked first for better clarity.

Next Action (One-Week Plan)

What this topic is:
This item focuses on deciding what small, realistic actions can be taken in the next one week before the next Tuesday meeting.

Why it needs discussion:
Large goals can feel overwhelming, especially in uncertain situations. Small, time-bound actions help maintain momentum and confidence.

Expected outcome:
The meeting should aim to identify a few simple, actionable steps that can be realistically completed within one week and reviewed in the next meeting.

Closing Note

All participants are encouraged to listen carefully, share views respectfully, and focus on understanding the issues rather than assigning blame. Constructive participation and clarity-driven discussion will help the community move forward together.

Minutes of Meeting (MoM)

Meeting Title

Save Baruipur Bloomfield City (BBCL) – Weekly Community Meeting

Date and Time

Date: 23 December 2025 Time: 9 PM IST

Platform

Online meeting (Zoom)

Participants

  • Amitabha Mandal
  • Dr Ananda Sagar
  • Tapan Misry
  • Ujjal Kumar Datta
  • Sanjoy Roy
  • Ritu Sharmistha
  • Subhash Chandra Dey
  • Totan Sarkar
  • Vaskar Basu
  • Ranjan Chowdhury
  • Pankaj Misra
  • Mrinmoy Das
  • Nicky Singh
  • Siddartha Roy Chowdhury
  • Ritabrata
  • Manas Gharai
  • Mukesh Roy
  • Madusudan Mandal
  • Jyotirmoy Naskar
  • S Kumarjit Singh
  • Sikha Nath
  • Subhash Chandra Bhadra
  • Dinabandhu Mandal

Agenda

  1. Review and confirmation of Minutes of Meeting (MoM) from the previous meeting
  2. Importance of regular meetings and participation of core committee and directors
  3. Organizational infrastructure required to move the project forward
  4. Update on communication with directors
  5. Discussion on development approach and engagement with experienced members
  6. Availability, collection, and storage of project records
  7. Preconditions before entering into any agreement with third parties
  8. Open floor for comments from plot holders

Agenda-wise Key Discussion Points

1. Review of Previous Meeting MoM

  • The meeting began with a proposal to review the MoM of the last meeting.
  • Participants were asked to raise any concerns or corrections.
  • No specific objections or changes were raised during the discussion.

2. Regular Meetings and Participation

  • Members emphasized the importance of regular weekly meetings for open discussion and coordination.
  • It was stated that meaningful progress requires active participation from core committee members and directors.
  • The authority granted to plot holders under the CIRP/NCLT process was noted as the basis for these discussions.

3. Organizational Infrastructure Requirements

  • A participant outlined basic organizational needs, including:
    • Registration and annual renewal of an association
    • Conducting Annual General Body Meetings
    • Issuing formal notices to members
    • Formation and approval of an executive committee
    • Appointment of an auditor
    • Submission of annual reports and audited accounts
    • Maintenance of a bank account, PAN, and statutory filings
    • Preparation and circulation of Minutes of Meetings
  • The need for an office setup with limited staff support was discussed to manage routine administrative work.

4. Update on Communication with Directors

  • It was shared that emails were sent inviting all directors to attend the meeting.
  • One director responded stating inability to attend due to being outside India.
  • No responses were received from other directors.

5. Development Approach and Inclusion of Experienced Members

  • Participants reiterated that the original submission to NCLT committed plot holders to develop the project themselves.
  • The importance of engaging experienced past contributors (“old guard”) along with current active members was emphasized.
  • Speakers highlighted the need for consensus-based decisions and avoidance of confrontation or misinformation.
  • It was stated that constructive criticism raised earlier was not personal and intended to encourage participation.

6. Collection and Storage of Project Records

  • Members discussed the lack of access to complete project records, including land records, registrations, and payment details.
  • It was noted that records are currently held at another office, and the absence of a physical office has delayed access.
  • Two interim options were discussed:
    • A member volunteering space to temporarily store records with safeguards
    • Renting a small space at minimal cost for record storage
  • The importance of keeping sensitive documents secure was highlighted.
  • Digitization of records was mentioned as a future need.

7. Preconditions Before Any Agreement

  • It was emphasized that before entering into any agreement with third parties, clarity is required on:
    • Amounts collectable from plot holders with pending payments
    • Status of land ownership and registrations
    • Authorization from registered plot holders
  • Members stated that without complete and accurate records, no agreement can be finalized.

8. Open Floor and Member Inputs

  • A representative of a plot holder expressed encouragement about the meetings and supported efforts to bring all stakeholders together.
  • Participants reiterated support for collective action and continued dialogue.
  • Some members faced connectivity issues and could not fully participate.

Decisions Taken

  1. The Minutes of Meeting (MoM) from the previous meeting were approved without any objections.

  2. It was agreed that efforts will be made to engage Directors and senior/experienced members (“old guards”) and encourage their active participation in ongoing discussions.

  3. It was agreed that, for the time being, all sensitive original project records will continue to be kept at Mr. Jain’s office until a dedicated and secure storage location is arranged.

  4. The group agreed to initiate the collection of photocopies of all available physical records, without moving or disturbing the original documents.

  5. It was agreed that Dr. Anand Sagar will take the initiative to obtain available digital data from Mr. Jain and share it with the team for review.

  6. It was agreed that informal, explanatory articles will be shared with plot holders to compare the developer-led model and contractor-led model, to improve general understanding.

Action Items

To Be Completed Before the Next Meeting

  1. Engagement with Directors and Senior Members

    • Follow up with Directors and senior/experienced members to invite and encourage active participation.
    • Responsible: Meeting organizers / core group (names not specified)

  2. Status of Record Storage

    • Confirm continued safe custody of original records at Mr. Jain’s office and note any access constraints.
    • Responsible: Core group (names not specified)

  3. Photocopying of Physical Records

    • Identify the list of available physical records and initiate photocopying without relocating originals.
    • Responsible: Volunteers / core group (names not specified)

  4. Collection of Digital Records

    • Coordinate with Mr. Jain to obtain available digital records and circulate them among the team.
    • Responsible: Dr. Anand Sagar

  5. Preparation and Sharing of Informal Articles

    • Prepare and circulate simple, non-technical articles explaining and comparing the developer model and contractor model for plot holders.
    • Responsible: Ritu Sharmistha

Way Forward / Next Steps

  • Formally confirm the previous meeting’s MoM once any pending comments are received.
  • Continue discussions on record management and organizational setup in upcoming meetings.
  • Work toward improved participation from core committee members and directors.
  • Focus on information gathering before considering any development or third-party agreements.

Next Meeting

Date: Saturday 10-Jan-2026 9 PM IST

Note: Due to year-end celebrations, the meeting scheduled for next week will be skipped. The next meeting will be scheduled on a Saturday, as requested by several plot holders. The final date will be discussed and confirmed separately.

Remarks

This Minutes of Meeting (MoM) has been prepared based on the meeting recording using automated transcription tools and subsequently reviewed for clarity and accuracy. The MoM is issued as a draft and will be placed for confirmation and approval in the next meeting, including incorporation of any modification or correction requests from members.

Meeting Video

Watch the full meeting video in YouTube