Online Community Meeting – 10 January 2026, 9:00 PM IST

Online Community Meeting Agenda

Date & Time: Saturday, 10 January 2026, 9:00 PM IST

Purpose of the Meeting

This online meeting is being organised to help plot holders stay informed, aligned, and involved in key community matters. The focus is on sharing updates, seeking clarity on pending issues, and discussing practical next steps in a calm and collective manner.

Approval of Minutes of the Previous Meeting (MoM)

This agenda item is to formally review and approve the Minutes of the last meeting. Read Last MOM

• What this is: A confirmation that the written record of the previous meeting accurately reflects what was discussed.
• Why now: Approval ensures continuity and avoids confusion before moving to new topics.
• Expected outcome: Agreement on the MoM or noting any required corrections.

Discussion on Initial Land Development Investment Model

(Developer Model vs Contractor Model)

This agenda item is to discuss the possible approaches for initiating land development work and the associated investment structure.

• What this is: A discussion on whether initial land development should be executed through a developer-led model or a contractor-based model.
• Why now: Early clarity on the development approach is essential before financial planning and execution can begin.
• Expected outcome: Collective understanding of both models and a community-level conclusion on which approach to adopt.

Update on Share Issuance Status

This item is to discuss the current status of share issuance.

• What this is: An update on whether share issuance has been completed, initiated, or is under consideration.
• Why now: Many plot holders are seeking clarity on ownership structure and formal alignment.
• Expected outcome: Clear understanding of the current position and any next steps.

Update on Progress Since the August 2025 General Meeting

This agenda item focuses on understanding what has been achieved since the last General Meeting held in August 2025.

• What this is: A summary of actions, developments, or progress made after the last General Meeting.
• Why now: It helps plot holders assess movement on agreed points and remain informed.
• Expected outcome: Shared understanding of progress, pending items, and overall direction.

Discussion on Filling Vacant Governance Positions

This item is to discuss the current status of vacant positions within the project’s governance structure.

• What this is: An open discussion on unfilled governance roles.
• Why now: Proper governance requires adequate representation and functional role coverage.
• Expected outcome: Clarity on whether steps are being considered to address vacancies and how.

Discussion on Old Furniture from Sampark Office

This item is to inform and discuss the status of old furniture collected from the Sampark office.

• What this is: Information about partially damaged furniture currently stored at the premises of Mr. Manoj Singh, without any rental being paid.
• Why now: The items have been lying unused for a long time, and the space owner has requested that the items be cleared.
• Expected outcome:
  • Whether any usable items can be identified for a proposed office setup
  • Agreement on disposing of remaining items through a local vendor at a reasonable value

Picnic 2026 – Initial Discussion and Planning

This agenda item is for an early discussion on a possible community picnic in 2026.

• What this is: A preliminary conversation about organising a social gathering for plot holders.
• Why now: Early discussion helps gauge interest and feasibility.
• Expected outcome: Initial ideas, interest levels, and possible volunteers.

Agreement on Short-Term Action Plan Before Next Meeting

This agenda item is to collectively decide on small, achievable actions to be completed before the next scheduled meeting.

• What this is: Identification of limited, practical tasks that can be reasonably completed in the short term.
• Why now: Small, focused actions help maintain momentum and avoid delays between meetings.
• Expected outcome: Clear agreement on a short list of actions to be taken before the next meeting and clarity on follow-up.

Closing Note

All plot holders are encouraged to participate constructively and share their views calmly. Collective discussion and mutual understanding are essential for moving forward together as a community.

Minutes of Meeting

Meeting Title

BBCL Online Community Meeting

Date and Time

10 January 2026, 09:00 PM IST

Platform

Zoom (online)

Participants

• Ritu Sharmistha
• Sanjoy Roy
• Dr Ananda Sagar
• Tapan Mistry
• Ajay Kumar Rathi
• Abhijit Paul
• Abhisek pal
• Imran Asad
• Madusudan Mandal
• Partha Brahma
• Salik hamid
• Soumitra
• Subhash Chandra dey
• Koushik Bhattacharya
• Manoj choudhary
• Kuntal Kumar Mahapatra
• Debdutta Raha
• Molina Jha
• Atashi Maiti
• Sidhartha Roy
• Vikramaditya
• Dipak Kumar Basak
• Pankaj Misra
• Kalpana Chordhury
• Ranjan

Agenda

• Approval of Minutes of the Previous Meeting (MoM)
• Discussion on land development approach (developer model vs contractor/consultant model)
• Status of data and documents to be collected from Mr. Jain’s office
• Funding readiness and preparedness of plot holders
• Governance, communication, and leadership concerns
• Way forward and immediate next steps

Agenda-wise Discussion Summary

Approval of Minutes of the Previous Meeting (MoM)

The MoM of the previous meeting was referenced as having been shared earlier. Members were invited to raise objections, if any. No specific objections were raised during the discussion.

Outcome: No objection raised; MoM considered approved.

Discussion on Land Development Model (Developer vs Contractor/Consultant)

Multiple participants shared views on the preferred development model.

• One participant expressed support for a contractor/consultant-led model, citing concerns about profit margins, accountability, and risk concentration in a developer-led model.
• Another participant indicated acceptance of the proposed model shared earlier, emphasizing the need for timely execution given NCLT timelines.
• Time constraints under the NCLT process were highlighted, with limited scope to explore multiple developer options.
• Concerns were raised about the large number of plot holders with varying payment and registration statuses and the need for readiness to respond quickly to future payment demands.

Outcome: Discussion held; no final decision taken.

Funding Readiness and Plot Holder Preparedness

Participants emphasized the importance of financial preparedness among plot holders.

• Members were advised to keep funds ready to meet future development-related demands within short notice.
• It was stated that prolonged discussions without execution could further delay progress and increase costs.

Outcome: No decision taken.

Governance, Communication, and Leadership Concerns

Concerns were raised regarding governance structure, responsiveness, and communication.

• Some participants expressed dissatisfaction with past processes, including representation during the NCLT process and the formation of leadership bodies.
• Issues of transparency, communication gaps, and lack of responsiveness from certain stakeholders were highlighted.
• Some members expressed the view that the existing Board of Directors has not been able to demonstrate measurable progress following the NCLT order dated 02.08.2023 and has not been providing regular updates or responses to plot holders.
• Based on this, some participants were of the opinion that reconstitution of the Board of Directors should be considered so that active leadership and effective coordination can be ensured.
• Clarification was provided that the SPV/company structure carries responsibility and that initial signatories do not hold special legal rights beyond shareholding.
• Suggestions were made to formally communicate with concerned parties and set timelines for responses.
• It was decided that members of the community will personally write to each of the five Directors, requesting them to meet with the plot holders and provide an update on actions taken after the NCLT order dated 02.08.2023 and after the last General Meeting held in August 2025.

Outcome: Decision recorded to initiate direct communication with all five Directors seeking updates and engagement.

Status of Data Collection from Mr. Jain’s Office

An update was provided regarding the collection of data and documents from Mr. Jain’s office.

• The assigned member informed the group that due to personal commitments, the task could not be completed yet.
• A commitment was reiterated to follow up with Mr. Jain in the coming week to attempt to collect the requested information.

Outcome: Task pending; follow-up planned.

Decisions Taken

• Approval of the previous meeting’s MoM (no objections raised).
• No other decisions taken.

Action Items

• Assigned member to follow up with Mr. Jain’s office to collect requested data and documents (timeline: following week).

Way Forward / Next Steps

• Follow up on data collection from Mr. Jain’s office.
• Continue discussion on development model in subsequent meetings.
• Explore formal communication mechanisms to address governance and coordination concerns.
• Identify and prioritize short-term actions to be completed before the next meeting.

Next Meeting

Date: Saturday 14-Feb-2026 9 PM IST

Remarks

This Minutes of Meeting (MoM) has been prepared based on the meeting recording using automated transcription tools and subsequently reviewed for clarity and accuracy. The MoM is issued as a draft and will be placed for confirmation and approval in the next meeting, including incorporation of any modification or correction requests from members.

Meeting Video

Watch the full meeting video in YouTube